Free Expense Tracker for Excel
Track every expense, compare to your budget, and see where your money goes. Pre-built formulas, charts, and categories included. Works in Excel and Google Sheets.
6 Sheets Included
Everything you need to track expenses in one workbook.
Daily Expenses
Log individual expenses with date, vendor, category, amount, and notes
Monthly Summary
Automatic roll-up of monthly totals with category breakdown
Yearly Overview
Annual spending trends with month-over-month comparison
Budget vs Actual
Set budgets by category and track overspending in real-time
Charts Dashboard
Visual pie charts and bar graphs of spending patterns
Categories
Customizable expense categories with dropdown integration
Pre-built Expense Categories
Ready-to-use categories with dropdown selectors. Add your own anytime.
Budget vs Actual Preview
| Category | Budget | Actual | Remaining | Status |
|---|---|---|---|---|
| 🍔 Food & Dining | $500.00 | $423.50 | $76.50 | Under |
| 🚗 Transportation | $300.00 | $287.25 | $12.75 | Under |
| 🎬 Entertainment | $150.00 | $189.00 | -$39.00 | Over |
| Total | $950.00 | $899.75 | $50.25 |
Get Started in 3 Steps
Set Your Budget
Go to Budget sheet and enter monthly limits for each category.
Log Expenses
Add expenses to the Daily sheet. Select category from the dropdown.
Review & Adjust
Check summaries and charts to see where you're over or under budget.
Automate Expense Entry
Typing expenses manually takes forever. Scan your receipts with ReceiptCamp and import the data directly into this tracker. AI extracts everything automatically.
5 free scans/month. Excel export included.
Expense Tracker FAQ
Is this expense tracker template free?
Yes, completely free to download. No email signup, no payment. Just click download and start tracking expenses immediately.
What's included in the expense tracker Excel template?
The template includes expense entry sheets, category dropdowns, monthly and yearly summaries, a budget comparison section, charts for visual analysis, and mileage tracking for business trips.
Can I use this for business expense tracking?
Absolutely! The template includes business-specific categories, client/project tracking, and tax-deductible expense flags. Perfect for freelancers, contractors, and small businesses.
Does the template work in Google Sheets?
Yes! While it's in Excel format (.xlsx), you can open it directly in Google Sheets, Apple Numbers, or LibreOffice. All formulas work across platforms.
How do I track expenses by category?
Each expense has a category dropdown. The summary tab automatically calculates totals by category using SUMIF formulas. You can add your own categories too.
Can I connect this to ReceiptCamp?
Yes! Scan receipts with ReceiptCamp and export to Excel. The export format is compatible with this tracker, so you can easily import scanned receipt data.
Start Tracking Expenses Today
Download the free expense tracker and take control of your spending.
Download Template (.xlsx)